VISITING STUDENT REQUIREMENTS

 

Welcome to UCSF Fresno!  As you embark on your final year of medical school, we hope that you will take this opportunity to consider UCSF Fresno's fourth year elective program.  UCSF Fresno invites students who are in good academic standing from an LCME accredited medical school to participate in this exciting program. 

 

Please note: UCSF Fresno utilizes both a Fresno Electronic Application and  VSAS (Visiting Student Application Service) to receive visiting student applications.  All students (except 3rd Yr. UCSF students) attending an LCME accredited U.S. Allopathic or Osteopathic medical school will submit applications through VSAS—if your school utilizes VSAS.  If your school does not use VSAS, please use the Fresno application (link provided below).  

 

VSAS Visiting Medical Students:  To search Fresno electives on VSAS, first select UCSF and then select “Fresno” as the campus (see PDF below).  Submit on-line through the Association of American Medical Colleges (AAMC) Visiting Student Application Service (VSAS),http://www.aamc.org/programs/vsas/students/start.htm.  You will receive notification from UCSF Fresno to submit the supplemental application. VSAS students must complete Fresno’s supplemental application to request Housing and answer additional questions:  http://www.fresno.ucsf.edu/undergrad/application.html (Step 2)

 

How to search for UCSF Fresno on VSAS

 

Fresno Application (electronic):  If your school does not utilize VSAS, please apply for electives using the Fresno electronic application:  Only students enrolled at an LCME accredited Allopathic or Osteopathic medical school or those given special permission may apply.  http://www.fresno.ucsf.edu/undergrad/application.html (Step 1)

 

International/Non-LCME Schools (offshore): Please click here for policy information.

 

Returning Students:  students returning to UCSF Fresno may apply for additional electives anytime by completing Step 2 at the Fresno Application link:  http://www.fresno.ucsf.edu/undergrad/application.html.  The system will recognize your unique ID for faster processing.  Any outdated or expired documents will be requested.  All fees apply.

 

Cancellations/Refunds:  Please scroll down to review the cancellation and refund policies.

 

The following requirements are applicable to all students whether applying

in VSAS or the electronic Fresno Application. 

APPLICATION REQUIREMENTS

 

• Application Processing Time:  all students are given an initial 45 days to complete the entire application process unless a shorter timeframe is approved based on the start date of the rotation.  The UME office will notify all students via email about the processing time.  Due to the high volume of applications, it is important that all students adhere to the timelines and payment of fees.   VSAS students must accept final offers within 1 week

  
  

• Health Insurance:  Students are required to maintain health coverage from their primary school or it must be obtained within 5 days of arriving in Fresno.  Proof of insurance coverage may be required from any student not covered by their home school.  UCSF Fresno will accept and process authorization through VSAS.

  
  

• Immunizations:  Students will be asked to submit documentation of immunization status – including current TB documentation.  VSAS applicants must have the completed UCSF immunization form uploaded into VSAS.
  
  

• Malpractice Insurance:  Students must provide proof of malpractice coverage with the home school (exceptions for summer program enrollment will be considered).  Minimum coverage is $1,000,000 per incident / $3,000,000 aggregate.  UCSF Fresno will verify malpractice insurance through VSAS and the minimum coverage limits will apply for all applicants including VSAS.
  
  

• Board Scores and Transcripts:  Please see specific requirements for each department listed below.  Submit all documents directly to the clinical department.  This should be done prior to initiating the online application/capturing tentative rotation dates.   
  
  

  EM Applicants:   Please submit a copy of medical school transcripts and USMLE board scores directly to the EM program.  Transcripts and board scores can be submitted via fax to (559) 499-6441 (attn: Toni Conmy) or email to tconmy@fresno.ucsf.edu.  The EM program can be reached at (559) 499-6647.     

   

  IM Applicants:  Please submit a copy of medical school transcripts and USMLE  or COMLEX board scores directly to the IM program. USMLE board scores are preferred. The IM program also requires that you submit a official copy of your USMLE transcript.  Transcripts and board scores can be submitted via fax to (559) 499-6501 (attn: Judy Thomas) or email to jthomas@fresno.ucsf.edu.  The IM program can be reached at (559) 499-6484.

  
  

  PEDS Applicants: Please submit a CV and copy of medical school transcripts directly to the PEDS program.  Transcripts and CV can be submitted via email to tgiraldes@fresno.ucsf.edu or fax to (559) 499-6561  (attn: Tina Giraldes).  Email is preferred.  The PEDS program can be reached at (559) 499-6562.
  
  

  PSYCH Applicants: Please submit a CV, copy of medical school transcripts and copy of USMLE or COMLEX board scores directly to the PSYCH program.  Transcripts, board scores and CV can be submitted via email to lbracha@fresno.ucsf.edu or fax to (559) 499-6561  (attn: Lynn Bracha).  The PSYCH program can be reached at (559) 499-6577.

• VA Hospital: Students completing elective rotations at the VA Hospital (Dermatology and Endocrinology ) must complete a series of forms and fingerprinting as mandated by the government.  Students will be notified via email approximately 4 to 6 weeks in advance in order to complete the VA paperwork.  Please review this section on VA requirements.  All VA forms may be submitted after the application process has begun. (Click here for the VA Hospital requirements page)

  
  
  

• Touro Medical Students:  Please follow this link for application guidelines and fees applicable to students from Touro University.  http://www.fresno.ucsf.edu/undergrad/touro.html
  
  

• Elective Fees: All visiting & VSAS students (except UCSF students) are subject to an elective application/processing fee.  The processing fee is $175 per 4 week elective. All fees are due at the time of application.  VSAS students must pay upon acceptance of an offer.  Please make check or money order payable to UC Regents.  Credit cards and cash are not accepted.

  
  

• Core Clerkship Fees:  Core Clerkship 110 rotations are reserved for UCSF students (UCSF students do not pay fees).  However, if there is space available, a non-UCSF visiting student may apply.  Approval from the sponsoring department is required prior to submission of application.  The core clerkship application/processing fee for a 3rd Year Core Clerkship (110 series) is $400 per 6 or 8 week rotation. Fees are due at the time of application.  Please make check or money order payable to UC Regents.  Credit cards and cash are not accepted.  Subject to department availability and approval.
  

  
  

• Housing Fees:  Effective 4/1/11, the cost for housing is $400 per 4 week block. All fees are due at the time of application.   Make check or money order payable to UC Regents. Credit cards and cash are not accepted.

  
  Special requests for single room housing arrangements may be accommodated at a higher housing rate.  If space is available, a student may request single room occupancy through the UME office and rates will be discussed at the time of the request.  The current rate for single room is $600 per 4 week timeframe.   For paying students only, call (559) 499-6523 to inquire about special housing/room arrangements.  If housing is not available in our student apartments, the UME program will provide a list of alternate housing sites.  Students are responsible for making alternate housing arrangements and covering all costs.

  
  All fees may be mailed to:
  Undergraduate Medical Education Office
  UCSF Fresno
  155 North Fresno Street, Suite 251
  Fresno CA  97301
  
  
  

• International/Offshore Students: Please click here for policy information.

  
  
  
  

Cancellation Policy:

 

• Students must notify the appropriate clinical department of any cancellation.  Students should also notify the Undergraduate Medical Education Office by phone (559) 499-6523 or email medical.students@fresno.ucsf.edu to notify of cancelled rotation(s).  
  

  
  

• Housing Cancellation: A four-week cancellation notice is required for a refund.  Refunds are not automatically approved or processed.  Students must request a refund in writing via email and provide a current mailing address.  Please allow 4 to 6 weeks to process the refund if approved.

  
  

• Application Fee Refund:  Application processing fees are non-refundable if student cancels the elective application.  In the event the elective is cancelled or not accepted by the clinical department after student is approved and has paid, a partial refund of the enrollment fee may be granted at the discretion of the UME office. All refund requests must be in writing.

  
  
  

Welcome Orientation:

• All first-time visiting students must complete an orientation on day one with the Undergraduate Medical Education Office.  Returning students will not need to repeat orientation but may be required to “check in” with UME office to get ID badge, updated computer codes, pager or parking pass.  All students will be notified via email regarding orientation requirements.  This email will also include information on where to pick up housing keys and where to report on the first day.   http://www.fresno.ucsf.edu/undergrad/orientation.htm

  
  

 

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